Meeting Coverage System

The CYNC VV-104 allows one person to do a 4-camera live production with remote-controlled PTZ cameras that can get instant close-ups of each participant as they speak. There are also four titlers - the first one automatically identifies the person on camera. A second titler identifies the meeting taking place. A third titler can hold lists of things such as agenda items being discussed, people taking turns to speak at a podium, notices, etc. Just click on the item/person being discussed and the information will appear. A fourth titler can hold specialized information such as vote counts and running time/date. Templates for graphic designs are provided and users can also create their own templates in standard applications like Photoshop. Graphics can include separate custom logos and fonts.

The system can additionally accept HDMI signals from two separate laptops, allowing Powerpoints, Skype conversations and other computer applications/files to be shown in the true HD quality needed to read spreadsheets, budgets and engineering drawings.

Programs can be streamed live (easy-to-use templates for YouTube and TelVue included) as well as recorded on the system. The system will keep track of when each graphic is displayed and create an index of when any particular agenda item, person's presentation, or other item of interest came up. The system will format this information for YouTube and TelVue so this information is easily added to posted recordings and viewers on these platforms can advance with one click to any particular agenda item or other point where a graphic identified something.

Systems come with two cameras and accomodate up to four total. Up to two additional optional HDMI inputs (intended for feeds from laptops) can be accommodated.


The system is easy to use and configure. Users typically start with a picture of the meeting room and then add buttons for each councilor and other shots wanted. These buttons can have pictures of the individual participants on them. During the production, when these buttons are pressed, all available cameras are aimed and the proper subtitle is loaded automatically. The user then can select the particular shot they think is best, put it on the air and super the titles on and off independently as appropriate. The cameras used with the VV-104 have a very fast response time so the shots are ready almost instantly.

Pre-programmed camera shots are easily changed during a production in case a speaker slouches or people change seats. Text in the graphics are also easily edited during a production in case a spelling error is detected, there is a change of speaker, etc.

All information related to a production is kept in a single file so users can easily cover different meetings (school board, zoning commission) that have different participants, title designs, furniture arrangements and even streaming settings simply by loading different '.vv' files.

The operational interface is very simple - the complexities and configuration menu are hidden in a settings menu so all the operator producing the show needs to do is press 'Start Streaming' or 'Start Recording' without having to know the transmission URL or streaming key numbers. Then just press buttons indicating the people you want the cameras to aim at and identify- the system will aim all the cameras that are not on the air on this spot (except of course for the one already on the air.) There are buttons for beginning as well as ending graphics. Finally, the window with the recorded files and CDN's browser window necessary to upload recorded video/cues open with a single button.


  • 17.3" 16:9 LED backlit FHD 1920x1080 60Hz 72% NTSC with anti-glare surface and WideView Technology
  • 1 x HDMI output configured as Program Monitor output (HDMI monitor not included)
  • 1 x mini Display Port
  • Powered by NVIDIA GeForce GTX 1060 with GDDR5, 6GB VRAM

Networking and Communication

  • 1 x 10/100/1000 Mbps Gigabit Ethernet (RJ45), configured as dedicated LAN to communicate with cameras
  • Trendnet 8-port Gigabit Ethernet switch 4 ports of PoE (Power over Ethernet) to power cameras (included with system)
  • Integrated 802.11a/b/g/n/ac(2x2) WiFi for general networking
  • 1 x USB 3.1 TYPE C port(s), 3 x USB 3.0 port(s) and 1 x Thunderbolt port, configured for one USB stereo audio input and two optional USB SDI/HDMI inputs
  • USB Bus Extender with Ethernet port for hard-wired connection to external LAN and additional devices


  • Up to two optional HDMI or SDI inputs via HDMI-USB or SDI-USB adapters


  • Focusrite Scarlett audio-USB adapter to accept line or mic stereo audio on XLR or Phone connectors (included with system)
  • Integrated speaker for sound
  • 1 x COMBO (mini) audio jack for headset (headset not included)

Processing and Memory

  • Processor Intel™ Core™ i7 6700HQ Processor
  • Operating System Windows 10 64-bit
  • Chipset Intel® HM170 Chipset
  • Memory 16 GB DDR4 2133MHz SDRAM 2 x SO-DIMM socket
  • Storage 256GB SATA3 SSD with 1TB 7200RPM SATA HDD
  • Multi-format card reader


  • Backlit chicklet keyboard with isolated Num key.
  • Power: AC adapter with ø5.5 (mm) plug. Output 19.5 V DC, 9.23 A, 180 W (included with system)
  • Battery: 76 Whrs LI Battery (included with system)
  • Dimensions (WxHxD): 16.3 x 1.5 x 11.0" / 414.0 x 38.1 x 279.4 mm
  • Weight with Battery: 7.5 lb / 3.40 kg
  • Certificates: UL, TUV, CE Marking Compliance, FCC Compliance, BSMI, CCC, Energy star, WEEE, RoHS

Manufactured by:

CYNC Corp.

The only video switcher specifically designed to cover government meetings.

Brings up all available shots of the next person and you can choose the best one. Other systems just bring up a single shot and often put it on the air right away whether you want it or not.

Camera position capture includes focus setting to eliminate auto-focus hunting.

Each shot easily adjustable if the subject moves or slouches - whether the camera is on or off the air.

Automatically loads up person's title and you can bring it up when appropriate. Titles are easily edited/changed during the production.

Additional titlers can be pre-loaded with the meeting name, agenda items, list of speakers who will address the meeting, current date/time, etc.

Direct feeds for separate laptops - ideal for displaying Powerpoints, spreadsheets, Skype feeds, etc. Resolution-independent independent input accepts HDMI feed.

Uses IP cameras with power-over-ethernet - all cabling is standard CAT-6.

HDMI program output.

Recording/streaming capability. Presets for Tightrope, Telvue and YouTube, others can be programmed in.

When recording or streaming, the system keeps track of when people speak, agenda items come up, etc., based on when titles are called up. This information can be exported in Tightrope, TelVue and YouTube - compatible formats that enable viewers of the recorded meetings to go directly to the parts of the video that they're interested in.

Copyright 2018 CYNC Corp.